Public Meeting Minutes

Lambton Shores Community Association Public Meeting

August 14th, 2010
Next meeting: Saturday, Oct. 9, 2010, 10 am, Grand Bend Legion


I. Announcements:

a) New Comprehensive Registration forms were available and are on the website. It is necessary to have better addresses and contact information as the Corporation will need to provide advance notice for elections, annual meetings and so on.

b) The Crowns from the Legion have provided the meeting space free.

II. Executive Meetings-

Two previous meeting have been held with the complete executive and those minutes will be available soon.

III. Updates: Ed Fluter

A) Volley Ball: we were successful in reducing the Volley ball to the Not So Pro weekend and One weekend of PVB. There is no more this year.

B) PVB took up ½ of the North Beach and most of the parking in the lot next to the condos. Four Days later they sued the Municipality.

C) Not So Pro: They ran another noisy tournament on the north Beach, the weekend of July 25th, which took up a total of 5 days from set-up to tear down and ¾ of the North Beach. Both parking lots were full by 8 am each morning. The LSCA has submitted a number of pictures and a complaints list to Council.

D) The Association Lawyer (John Judson) has turned research surrounding our case to Dave Lyon who is an expert in the field of Municipal law. We are expecting an opinion very soon. We have been asked to assist with the identification of property owners on the beach matched to a roll map and will do so.

IV. Financial Report: Robert Green

An account has been opened under Lambton Shores Community Association, May 27th, 2010;
Checks and cash deposited was 9444.09
-Received an additional $600.00 for a total slightly over $10,000.00.
The lawyer, Learners received $5000.00 as a retainer for work.

The incorporation fees are $1200-$1400.00 and are due next week. Our current balance is $5042.14.

V. Incorporation: Pat Henry

- were Incorporated as a Not For Profit (NFP) organization June 17th, 2010
- Objectives are to promote and protect our members
- Gives us legitimacy and credibility
- Incorporation established rules & by-laws for the corporation, responsibilities and rules for the Board of Directors
- We have liability protection for the Board
- The timing of some meetings and notice of meetings are established

- This is why we need the expanded membership forms (found on the website or requested) so everyone can received adequate notification of the above. This is esp. important with so many seasonal members and residents

VI. Communications and Activity: Sharon Weitzel

- we are participating in the Recreation and Leisure Services Master Plan for the Municipality
- have submitted a Concerns and Complaints list to the Municipality and that has been forwarded to the Consultants (will be on the website)

- encourage people to provide us with ideas, concerns etc. or they can submit them on them on own
- email and other addresses were provided to attendees
- Council has added in the category of beach usage
- Reviewed our Mission Statement and Objectives (on the website)
- Read the Eccleston letter to Council (on the website)

VII. Political Action:

- Voting Information

Last Day for Candidacy Nominations - Fri. Sept. 10 at 2 pm
Voting - by mail by Thurs. Oct. 14

–or ballot to Municipal Office by Mon. Oct. 25

Mail in ballot – very convenient but to be eligible you and every voting age member of your family at your home must be on the voters list. Check with the municipality to be sure.

Ballots – Self addressed postage paid envelopes with ballots will be mailed to you up to Sept .13, and should be returned no later than Oct. 14

Updated List of Candidates and Ward Map – in hand out package
and from www.lambtonshores.ca

Contact Information
Lambton Shores Municipal Office
7883 Amtelecom Parkway PO Box 610
Forest , Ontario N0N1J0
519-786-2335 1-877-786-2335

VIII. Committee for Good Governance: Ernie Lewis

-has been a seasonal resident for 20 years and was more focused on environmental concerns till now

- have been drawn into the issue of municipal sewers and the lack of communication and so on from the municipal government

- want to know the issues across the municipality and have set up a series of town hall meetings in preparation for the upcoming elections

-in gathering together like yourselves as a group of citizens, governments take notice

Note: see their website at : http://www.cfgg-ls.ca/events.html

XI. Discussion:

-we should make an attempt to broaden our membership (executive will look into ways to do this)

-if we go to council meetings should pass out membership forms or flyers

-some residents were unfamiliar with Plan 24 (see Eccleston letter which will be on the website soon)

-LSCA membership (email and phone list) probably represents more than one person for each contact, (we will do a survey to find out a more accurate number)

Eccleston Letter to Council

During an informal discussion not too long ago, we were informed by a councilor for Lambton Shores that he was unaware of the Eccleston Covenant.  This may seem hard for some to believe however, with the large number of seasonal and new residents flowing in and out of Plan 24 and Grand Bend, the Lambton Shores Community Association believes this to be a valid concern.

To ensure we are all on the same page please read the letter below.-LSCA

Eccleston Council July2010

Not So Pro concerns submitted to council

The material below was sent in to council after the infamous Not So Pro event.  Concerns and issues from residents were documented with photos and written material.  Council will be addressing our material at the Sept. 7th Council meeting.  We did not request a delegation.

In addition it was suggested to forward our material through the municipality to  the Consultants.  They are  working on a response for Council  to earlier consultations and to feedback on the first Draft report.  This was done.  The Municipality has also requested the issue of "Beach Usage"  be added to the document and consultation.

We are recommending that the community take this opportunity to respond to the DRAFT Recreation and Leisure Services Master Plan, either through the Municipality's Community Services staff or through the Lambton Shores Community Association.
NSP Letter 072010

NSP Tournament072010%5D

Not So Pro 1 - Public 0

These are shots of the beach on the weekend Not So Pro was set up.  There doesn't look like there is much room for the rest of us. These pictures have been included in a letter/complaints list to council which has also been forwarded to the Consultants who are working on the Recreation and Leisure Services Master Plan.

Consultants Report for the Municipality's Recreation and Leisure Services Master Plan

As part of our community role for our members, the Lambton Shores Community Association is attending local meetings for the  Recreation and Leisure Services Master Plan .  The municipality has begun a study and consultation of this topic.  As well LSCA is submitting material for the Consultants to consider and add to the Plan recommendations.  The Municipality has also recommended to the Consultants that the topic of "Beach Usage"  should be added to the final document.

As soon as material is forwarded we will post it here as well.

Below is the first DRAFT document from the Consultants. You can read from the window below as well as print selected material or all of it if you wish. - LSCA

Lambton Shores - DRAFT Phase One Discussion Paper - V2[1]

Municipal response to LSCA

On June 15, 2010 the Lambton Shores Community Association went on record with the Municipality of Lampton Shores with a letter of request and a delegation.  The letter below is the official Municipality response.-lsca
LSMunicipal Response to LSCA062010